SPM
Summary :
Quotations
Customer orders
Supplier orders
Invoicing
Stock control
Sales and marketing data files
Exchanges
Repairs, warranty claim
Quality indicators
Glossary
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Spare
Parts Manager
"Worldwide supply chain manager of your aircraft spare parts"
The centralized architecture allows for the collaboration of users across the globe.
The decentralized infrastructure allows for multi-site, multi-store and multi-currency management.
The inter-site orders / delivery notes operate automatically.
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A roll-out example was set up for the
Aerotechnic (Pty) Ltd Group, SPM client and user since 2006.
Number of users : 70
Number of sites : 7
Number of quotations per year : 17000
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Spare Parts Manager
Spare Parts Manager is a powerful software package designed
for the management of spare parts. Dedicated to the aerospace
industry, it is intended for all companies dealing with
listed items (part numbers) on a daily basis (spare parts,
consumables, expendables, tools, chemical products, any part
numbers, rotable components), particularly for brokers,
stockist, repair shops, distributors and manufacturers.
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Client quotations
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The module used for the creation of quotations takes
into account the suppliers' catalogue price list and
the available quantities in stock, both at the store(s)
of the site concerned, as well as on other sites.
Available alternate stock is offered. Part numbers for
which there is no quotation (no quote) or to which a
quotation will be advised at a later stage (to be
advised - TBA), are taken into account.
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The quotation is printable and exportable in different
standard file formats (.doc, .pdf, etc.). Monitoring of the
quotations is ensured by the allocation of a status and by
assignment to a particular user.
The quotation must be approved by a person in charge before
being finally sent to the customer.
The monitoring tool allows for identification, by listed item
or part number, of the quotations and orders which have
already been effected on the part.
Quantities and prices are easily and rapidly obtained in order
to help the user determine the selling price as accurately as
possible.
When the client places an order, the quotation may be
transformed automatically into a customer order.
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Customer orders
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The module used for creating customer orders takes into
account the suppliers' catalogue price list and the
available quantities in stock at the store(s) of the
site concerned, as well as on the other sites.
Available alternate stock is offered.
The quantities in stock are automatically registered in the storage system.
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The customer order gives access to a module which automatically creates a supplier order.
A report on customer orders can be sent at any given moment (PO status, PO summary).
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Supplier orders
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The module used to create supplier orders allows for
the creation of purchase orders, the status of which
can be determined at any time (the client and the buyer
are thus easily informed about the progress of the
orders) and which will be monitored in terms of
lead-times and deliveries.
The consolidation tool allows for supplier orders to be
shared for several customer orders.
The quantities ordered for stock purposes can be
allotted to new customer orders. Upon receipt, the
parts are registered in the storage system.
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The supplier orders are provided with an «inter-outlet»
device. The latter allows for orders issued from a given
site to be used or shared. Inter-outlet orders are
automatically generated.
The supplier order is printable or exportable in different
standard file formats (.doc, .pdf, etc.). Monitoring of the
orders is ensured by the allocation of a status (awaiting
reception, awaiting delivery...) and by assignment to a user.
On account of the company's commitment to quality, approval by a
person in charge is necessary.
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Invoicing
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The module used for invoicing allows the creation of
customer invoices from the moment the goods are
dispatched (delivery note). It is also possible to draw
up credit notes.
Supplier invoices can be captured so as to enable close
monitoring of the accounting relating to purchasing.
Likewise, supplier credit notes may also be generated.
The invoices, generated from dispatch and receiving
notes, may contain miscellaneous charges, the typology
being freely defined by the users.
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The invoices take into account parameters defined by client
or by supplier : credit terms, discount, V.A.T. or G.S.T.,
MLV (Minimum Line Value), MOV (Minimum Order Value) and
currencies. The statistical indicators allow for the updating
of the reliability index (late deliveries, defects …).
The multi-currency management system allows for invoicing to
be effected as at the quotation date (which can moreover take
several days, thereby entailing variable rates), or at the
invoice date.
Currency exchange rate fluctuation and the payment time
(delay) are taken into account by means of the C.A.F.
(Currency Adjustment Factor). The latter makes it possible to
anticipate the risk linked to a fall in the rate and to
«inflate» the exchange rate used in the quotations and/or
in the orders. This system allows for a reduction in the risk
related to currency fluctuation.
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Stock control |
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The SPM solution is predominantly structured around the
'site' or 'outlet' concept. The documents, quotations,
orders and invoices are all linked to a specific site.
Each site may possess one or several stores.
Each store manages the «bin locations» which allow for
the close monitoring of the location of real stock in
the stores.
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Stock control is carried out through a consolidated or a
detailed description of the items in stock, per site or per
store. This information is available at any moment in the
file of listed items (part numbers).
A powerful inventory tool makes it possible to follow the
detail and volume of the stores.
An ETL (Extract, Transform and Load) tool allows for the
rapid release, without any intervention, of information from
the data base, to suppliers directly on line with "Business
to Business" - "B2B", specific to the aerospace industry, via
"PartsBase", "ILS" or other.
Each part is controlled (full traceability) from the moment
it is ordered until the moment of its dispatch. These
linkages convey the numbers and the connections to the
electronic documents related to the part (Certificate Of
Compliance - COC, Air Waybill - AWB, certification, serial
number, batch number, date of manufacture, expiry ...).
Non-conformities are automatically activated, upon receipt of
the parts, if the inspection card calls for this. A module
allows for monitoring of non-conformities which are on hand.
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Sales and marketing data files : Customers and suppliers |
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CUSTOMER CARD
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The sales and marketing data files give access to, and
centralize all "sales and marketing" information :
clients, suppliers, contacts, sites, shops / stores and
freight forwarding agents.
These sheets contain numerous items of information.
The customer cards cross-list all the sales and
accounting data : quotations, orders and invoices.
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The supplier cards give access to numerous items of
information : the main address as well as the address
of the sites, the contacts, the freight forwarding
agents, the material for which the supplier is a
distributor, Quality certification approvals.
The cross-listed monitoring tool allows for the
quotations, orders, catalogue price list and invoices
to be viewed instantly.
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SUPPLIER CARD |
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Exchanges |
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The exchange module allows for the marketing of
equipment type parts (rotable components).
These may be sourced from the stock or from a supplier.
The two standard sale processes are available :
Standard exchange - Flat exchange, no additional repair
or overhaul costs, or exchange plus repair or overhaul
costs.
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Repair work, warranty claims |
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The repair process allows for receipt of a part to be repaired,
the creation of the client order, and for a repair order.
The quotation and its detail, drawn up by the repair
shop, is submitted to the client before the repair is
carried out.
Warranties are similar to the repair process with, in
addition, verification of the validity of the warranty.
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Quality indicators
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Multiple indicators enable one to follow up on
production as well as to monitor the quality of the
products.
Non-conformities are closely monitored so as to
statistically determine the best suppliers.
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