Payment

Customer Payment

SPM documentation (v3.1.0.0)- November 17th 2010 – Written by Rémi Equoy

Introduction

A payment enables to receive money.

A payment enables to pay all kind of Customer Invoices.

A payment enables to pay many invoices and an invoice may be payed by many payments.

A Credit Note may be added into a payment.

A Credit Note have to be payed like an invoice.

A Proforma Invoice may help to generate a future payment.

A Proforma Invoice is never assigned/linked to a payment.

The payment form looks like:

When selected, the Customer will update a default Payment means.

Moreover, the Site selection will update the default Bank and then default Account. (see Bank and bank account)

When a Payment is created from an invoice (see Invoice/Payment(s)), those information are copied from the invoice.

• Once filled in, the Amount (Payment amount) have to be braked down into the Payment allocation column.
• The Payment balance express the Payment amount minus sum of Payment allocation.

If the Payment amount is filled in before to add assignments, the Payment allocation will be worked out to pay the remaining due.

Payment have to be assigned to invoices.

The Assigned invoice(s) grid displays:

• Document - Invoice's or Credit Note's Document Number (Doc.#).
• Invoiced amount - Invoice's Total amount (including taxes).
• Payment allocation (editable) - This is the amount which will be deducted to the payment to enable invoice allocation.
• Rate - Express the rate between Invoice allocation and Payment allocation. This rate may be the exchange rate but it's not compulsory.

The rate is always work out.

• Invoice Allocation (editable but may be computed by various commands) - This is the amount payed for the invoice in the invoice's currency.
• Percentage - Express the percentage between the Invoice allocation and the invoice amount.
• New Due - Express the remaining due by included the Invoice allocation.

By right clicking into the grid, the following push down appears:

Payment have to be saved and may be listed.

Saving a payment update invoice's status.

When saving a Payment, don't forget to Refresh the invoice (if loaded) to update Status and Total Paid fields.

Payment may be displayed from an invoice (see Invoice/Payment(s))

When a payment not fully balanced is saved, a warning will appears into new invoices to advise user of payment availability (see Invoice/Payment available).

The Payment list display a flag which works like a Status:

• (nothing)        New payment - Payment not allocated by the time.
•                Payment allocated partially - Payment's balance is a a free credit for the customer.
•                Payment fully allocated - Payment balanced.
•                Payment's allocation exceeded ! This case is allowed only to enables user to manage the payment.

See also - Customer Invoice - Bank and bank account - Invoice statuses - Invoice/Payment(s) - Proforma Invoice -

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