Discrepancy

Discrepancy

SPM documentation of version 2.6.0.3 - May 17th 2010 – Written by Rémi Equoy

Introduction

A discrepancy enables to inventory received or delivered items having a problem detected by the inspection list.

Depending of the document, there are two kinds of check list :

1. Receiving Check List
2. Final Check List

Receiving Check List

Discrepancy tab

Correction tab

Final Check List

Receiving Check List

The Receiving Check List form is opened when pushing the button located into the Inspection List column :

The Receiving Check List is defined and configured in the General Data :

RULES :

1. Only Active line from the configuration will be displayed into the Receiving Check List.
2. If the Valid Answer (Yes/No) is not selected into the Receiving Check List and if the Neutral Answer is not ticked into the General Data, a discrepancy will be opened.
3. If the N/A (Non Applicable) answer is selected, the answer will not open the discrepancy.
4. At least one wrong answer will open a discrepancy :

Discrepancy tab

When the discrepancy is opened (see Receiving Check List before), the Discrepancy tab can be filled in.

Use the [...] button to obtain a new discrepancy number then use the Select button to affect this number to the new discrepancy :

When a discrepancy is open on an item received it will be inventoried into the QA hold quantity until the discrepancy have been closed by a correction.

The Attributable to vendor check box (ticked by default) may be unchecked to discard vendor responsibility.

Correction tab

An opened discrepancy can be closed into the Correction tab located in the Receiving Check List form :

Two cases are conceivable :

• Enter in stock : The item will be inventoried into the Stock Quantity. The history of the discrepancy will be saved but it will no longer be used.
• Return to vendor : The item will be discarded from the stock.

Final Check List

Final Check List is very close to the Receiving Check List :

The Final Check List is configured by the General Data / Delivery Check List :

The Final Check List opens discrepancy as the Receiving Check List (see Rules)

IMPORTANT NOTES :

1. Discrepancies are created and modified from Receipt Form and from Item form. To be saved, the discrepancy's parent form have to be saved.
2. Item with an opened discrepancy can be booked in the PN info form.

See also - Receipt Form - Delivery Note - Discrepancies manager -

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